Ideas to Help Plan and Promote Your Third Party Hopesgiving Event
1. Seek the help of friends and family: divide the work and have more fun!
2. Make a list, check it twice: Who will want to be involved in your event? Identify who those people are, how you want to get them involved, how you will ask them and if they will be available when you need them.
3. Crunch the numbers: In the early stages of planning, you will want to identify your expenses and potential sources of income and donations.
4. Keep expenses low: A great way to increase the amount of money you raise at an event is to limit the amount of money you spend. Keep your event expenses low by asking people to donate or discount event-related expense items such as venue rental fees, entertainment, decorations, food and beverages. Ask for donations for auction items and raffle prizes.
5. Shout it from the rooftops: Much of your success will depend on how well you spread the word about your event. How do you plan to let people know about your event? The more ways you can get the word out, the better.
6. Don't forget to say thanks: Send letters to all of the supporters and volunteers that helped make your event a success. You will probably want their help again next year!
7. Keep lists up-to-date: Having a list of your event contacts makes future planning much easier. Make sure all contact lists always have the most up-to-date information (e-mail, addresses and phone numbers).
8. Mark your calendar: If you know the date for next year's event, be sure to let everyone know as soon as possible so they can plan to attend!
9. Keep your receipts! If you have any expenses associated with your Third Party Event, they MAY BE tax deductible. Check with your account or tax attorney to double check.